Check-in Procedures

Fort Cavazos ID Cards Facility/DEERS/ID Cards Office:

Supports 175 counties for Enrollment/Update of DEERS and issues Next Generation USID Cards to assigned Active-Duty Dependents, Retirees/100% DAVs and their family members. Common Access Cards (CAC’s) will be issued to all DOD/DA civilians and government contractor employees and assigned Active-Duty Units under Division West. Online appointments can be made at https://idco.dmdc.osd.mil/idco/. Family members, Retirees, and Disabled Veterans must make their appointments within 90 days of expiration to replace their ID Cards. Initial Retirements, separating from the military and initial Medicare Part A and B situations would require you to contact the ID Cards Facility representatives to get further guidance on when you should schedule your appointment. It is highly recommended that you make an appointment for ID Card services. In order to make an appointment please follow these instructions: using the Google Chrome or Microsoft Edge Browser, you would type in “IDCO” in the address line and the rest of the website will populate in the address line as idco.dmdc.osd.mil/idco. Click the continue button in the ID Card Office and Locator Appointment; it would be located in the first box on the left, however, if using a cell phone, it would be located at the top of the selection boxes.

1. Next page you would select the tab that says alternate search, (on your cell, you would need to press the directional arrows to the right to find “Alternate Search” then press the word “Alternate Search”) then scroll upward to find “Site Name or ID”

You would then type in the Site ID Number “101420” For DEPENDENTS or “175737” For CAC Cards that have a metal Chip on the card.

1. If using your desktop Computer, you would click on the “Alternate Search”, then click in the circle radio button to select “Search by Site Name or Site ID”. On the line directly beneath, type in Site ID number “101420” for Dependents, Retirees or DISABLE VETERAN’s.Or Type in SITE ID Number “175737” for CAC Cards with metal chip on card.
2. Next, you would Click SELECT on the one that says FT. CAVAZOS For Family Members/Retirees/DAVs IDs(No /Contractors/Military Units YOU WILL NOT BE SERVED IF YOU ARE TRYING TO SCHEDULE YOUR APPOINTMENT AT THIS SITE. ONLY FOR DEPENDENTS/FAMILY MEMBERS/RET/DAVs
3. At the bottom left side of page click on SCHEDULE AN APPOINTMENT
4. Next Page, select a date on the Month Calendar that have AVAILABLE APPOINTMENTS to schedule an appointment.Ensure you click on the arrow forward or back button to change to the applied Calendar Month.
5. Once you select a date you would scroll page down and select a time that is available.
6. Next screen input your information and save.
7. Print out your confirmation when you see it populate.

Assigned Active-Duty Units under Division West, DOD/DA Civilians and contractors must make their appointments within 90 days of expiration by selecting the Ft. Cavazos MPC 1 “CAC APPOINTMENT ONLY” BUILDING 130 Legend Way and T.J. Blvd, FORT CAVAZOS, TX 76544 link. The new location for the Fort Cavazos ID Card Facility is on the corner of T.J. Mills and Legend’s Way, Building 130 adjacent from the old Chili’s Restaurant. The sponsor must be present for all transactions while the dependent is receiving an ID card or the dependent must have a DD Form 1172-2 verified by a Verified Official from a DEERS/ID Cards Facility, or a notarized DD Form 1172-2 or a valid general or special power of attorney in order to be service without the sponsor. Also, Active Duty can go to the ID Card Office Online website at https://idco.dmdc.osd.mil/idco and select the Family ID Cards tabs to print out a digitally signed DD Form 1172-2 that can be acceptable for dependent ID Card requests and Housing .

Two forms of state or federal issued IDs are required for 18 years and older; one must be a valid state or federal photo ID. Neither can be expired. All names on ID presented for validation must match the names in DEERS. All documents must be original copy or certified copy with file number. All documents must be in English or translated. Finally, the sponsor must accompany the dependent to get their ID or the dependent must have a Power of Attorney (POA) in lieu of the sponsor not being present.

Hours of Operation: Monday through Friday: 8 a.m. to 11:30 a.m. and 1 p.m. to 3:30 p.m. closed on all weekends and federal holidays. Office Number: 254-287-5670.

Welcome to Fort Cavazos, Texas! 

The Fort Cavazos Installation Reception Center (IRC) is a 24-hour operation providing reception and in-processing services for incoming Soldiers and Families at Fort Cavazos, Texas. We conduct customer service for all Soldiers reporting to III Armored Corps, 1^{st Cavalry Division, 1st Army Division, 3d Cavalry Regiment, U.S. Army Garrison, 13th Sustainment Command, 1 Medical Brigade, 11th Corps Signal Brigade, 36th Engineer Brigade, 89th Military Police Brigade, 504th Military Intelligence Brigade, 3 Security Force Assistance Brigade, 48 Air Defense Artillery Brigade, U.S. Army Operational Test Command, and the Carl R. Darnall Army Medical Center.}

Fort Cavazos Check-In Procedures: 

As you arrive to Fort Cavazos, all Soldiers will in-process the Fort Cavazos Installation Reception Center located at Building 16008, 42 Street, Fort Cavazos, Texas, 76544. The Reception Center operates 24/7 daily. For new arrivals to reach the Reception Process Control Station, please enter post through the Bernie Beck Gate and follow T.J. Mills Blvd until you reach Old Ironsides Ave. Turn right on Old Ironsides Ave and then turn right again on 42nd Street. Reception is located on the right. Parking is on the left. 

Privately Owned Firearms: All personnel arriving to Fort Cavazos in possession of a privately owned firearm (POF) must register their POF in person at the Marvin Leath Visitor Welcome Center BEFORE attempting to access post. This applies to all Soldiers who will live on the installation, will possess, transport, or carry a firearm on the installation.  The welcome center is open 7 days a week from 0500-2100. You may complete registration at the Main Gate afterhours.

For more detailed information: https://home.army.mil/cavazos/my-fort/visitor-information/firearms-registration

Fort Cavazos Weapons Registration Form (as of 17JAN23)

After completing registration, you can store your weapons in the IRC Arms Room. You will need to sign a memorandum of stating the weapon type, serial number, and registration date. To remove your weapons stored at the Fort Cavazos IRC Arms Room you will need a memorandum from your unit commander stating authorization to transport weapons to the gaining unit’s arms room.

Ask the Reception Cadre for the appropriate memorandum once at the Fort Cavazos IRC.

What to Expect During In-Processing:

Fort Cavazos Installation Reception Center :: U.S. Army Fort Cavazos

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• Monday through Friday during duty hours (08:00 – 17:00), Soldiers will wear Operational Camouflage Pattern (OCP). Civilian attire is only authorized if signing in outside duty hours. The Army Physical Fitness Uniform (APFU) is not authorized for wear while reporting. 

Required Sign-In Documents: 

• 5 copies x Assignment Orders bringing you to Fort Cavazos plus additional amendments if applicable.  
• 5 copies x DA Form 31 (Leave Form)  
• Dental Records 
• Military Common Access Card (CAC)  
• Fort Cavazos Weapon Registration  

Additional Documents you made need:

• Leaves and Earning Statement
• Travel Documents (i.e. plane tickets, hotel receipts, PPM weight tickets, receipts over $75)
• All DD Form 214s (USAR and AGR prior service)
• Marriage, Divorce, and Dependent Birth Certificates (if applicable)
• Social Security Card
• Mortgage or Lease Agreements (if applicable)

As you are met by Reception Cadre, Soldiers can expect to fill out paperwork, turn in the required documents listed above, and be assigned temporary lodging in building 16008 if needed.

 Barracks and Lodging:

Upon signing in E-1 to E-5 unaccompanied Soldiers will be assigned a barracks room at the Reception Barracks. You will be provided clean linens and a pillow. You will also have access to cleaning supplies. You are expected to ensure you room stays clean and prepared for room inspections. Male Soldiers are not allowed in the female barracks and female Soldiers are not allowed in the male barracks.

E-6 and above Soldiers and those with families are encouraged to make temporary living arrangements prior to signing in. You may contact the housing office to be put on the waitlist for on-post housing if need be. Below is the housing office phone number and hotels on-post:

-Fort Cavazos Housing Office 254-287-1898

-Candlewood Inn 254-532-8233

-Holiday Inn Express (Keith Ware Hall) 254-532-8233

IAW USAFCFS Regulation 190- Personnel residing on Fort Cavazos who possess a firearm will register the weapon with the Provost Marshall at Building 23020, 58^th Street). Firearms kept in IHG Army Hotels on Fort Cavazos will be unloaded and stored in separate from ammunition, under locks when unattended. A copy of the registration must be provided to the Front Desk for their files.

Transportation: If you are arriving via Killeen-Fort Cavazos Regional Airport, the 13^th Expeditionary Support Command (ESC) will provide transportation 24/7. If 13^th ESC is unavailable at the terminal, Soldiers can either call the 13^th ESC Operations Center at 254-287-8800 to request transportation or coordinate for local taxi service and request reimbursement during the Day 2-Finance Brief.  

Permissive Temporary Duty (PTDY): The Fort Cavazos Installation Reception Center will NOT authorize PTDY upon arrival. We recommend you have your losing unit authorize PTDY before arriving to Fort Cavazos. Soldiers must report when their leave is complete. If the Soldier wishes to take PTDY after their report date it will need to be requested through your gaining unit on Fort Cavazos.

Leaves and Passes: You have a 250-mile travel radius from Fort Cavazos. The Fort Cavazos Installation Reception Center Commander will only approve leave by exception, including emergency leave and extenuating circumstances. All other leave and passes will need to be submitted through your gaining unit after leaving Reception.

Housing Services Office (HSO) – If after 14 days you have not found off-post housing or are on the housing waitlist you are eligible to receive a memorandum (located in the Reception Welcome Packet pg. 7) from the Housing Office to adjust the hotel rate to your Basic Allowance for Housing (BAH) appropriate for your rank. The housing office is in Building #18015.

Mail: Prior to departing their losing installation, we recommend that Soldiers place a hold on their personal mail until they arrive at their gaining unit. Once you arrive to your gaining unit and are issued a new mail address, the hold will be lifted and mail from your previous duty station will be rerouted to you.

Soldier Recovery Unit (SRU): Soldiers coming to SRU will report to Fort Cavazos IRC with orders and leave form if required. From there Soldiers will conduct the rest of in-processing at SRU.

Helpful Phone Numbers:

Installation Reception Center Staff Duty: 254-368-1768

USO 254-768-2770

Fort Cavazos SHARP 254-319-4671/ 254-287-9487

III Corps EO Hotline 254-287-6242

Suicide Prevention 800-273-8255 OR TEXT (838255)

Chaplain 24/7 254-287-5427/4357

DoD Safe Hotline 877-955-5247

Child Youth Services 254-553-0476/ (254) 287-2087

TRICARE 800-600-9332

Carl R. Darnall Army Medical Center 254-288-8000

Army Community Service (ACS) 254-287-4227

Military Police 254-288-1024 or 254-288-1131

Army Emergency Relief (AER) 254-288-7292

Military & Family Life Counseling (MFLC) 254-553-4705

Fort Cavazos Veterinary Center 254-287-2823

If you have any questions, please contact the Fort Cavazos Installation Reception Center Staff Duty Desk at 254-368-1768 or email us at pcsfortCavazos@army.milWelcome!

Airport Information: All information regarding flying with American Airlines, including, baggage status, baggage fees and information, status of your flight, create flight status notification, traveling with pets, travel restrictions, and travel updates can be found on the American Airlines website.

Passengers can fly to any destination worldwide from the Killeen-Fort Cavazos Regional Airport. Currently, there is one airline carriers servicing KFHRA – American’s hub is Dallas-Fort Worth Airport.

For domestic flights, passengers need to arrive at the Airport one-and-a-half hours (1½) hours prior to their departure time. For international flights, passengers need to arrive at the airport two hours prior to departure time.

Bus - The Bus Station is permanently closed in Killeen Texas.

Taxi - There are many taxi/cab companies in the Killeen- Fort Cavazos area. Contact information is maintained at the Welcome Desk at the airport.