Check-in Procedures

Anyone who is assigned to or attached to U.S. Army Headquarters Company Garrison must report to the Garrison training staff non-commissioned officer upon arrival. They are located in Building 104. Bring your 201 file and leave form. If arriving after hours or on a weekend, call 2-3059 from on post or 608-388-3059 from a local community to check in, and report in person the following workday.

Those who are assigned to tenant activities should report directly to their units. The unit will set up your appointment with Military Personnel and Finance for in-processing.

All active duty/Army Guard Reserve soldiers assigned or attached to Fort McCoy or within a one-hour commute, must report to the Family Housing Office in 6158 H Circle, Sparta WI, M-F 7:30 a.m.- 4 p.m. within 30 days of reporting to Fort McCoy. To apply for family housing, a DD 1746; Application for Family Housing, must be submitted along with PCS orders and a copy of the DA 31; Request and Authorization for Leave, showing the date signed out of the unit you are departing. If there is no government family housing available, families will need to obtain housing in one of the local communities. The community housing representative actively coordinates with landlords and realtors to ensure listings of apartments, townhouses and homes to rent or purchase are suitable. Unaccompanied personnel housing for single permanent party soldiers is also available.

Incoming Department of Army civilians should report to the Civilian Personnel Advisory Center at 2187 South J Street. Be sure to have your most recent SF50 and any other pertinent personnel records when you report. The CPAC phone number is 608-388-2722, DSN 280-2722.

Army Community Service Relocation Readiness is designed to make your transition into our community an easier, more pleasant experience. Please stop by to in-process with ACS and take advantage of the many services that are available. A newcomer orientation is held the second Wednesday of each month at McCoy's Community Center. Our lending closet provides essential items while you are awaiting the arrival of your household goods. Let ACS be one of your first stops in the relocation process. The ACS Relocation Readiness phone number is 608-388-2359, DSN 280-2359.

Important documents are difficult to replace. Do not pack these items in your household goods shipment. Hand carry the following list of items:

1. Orders — Keep your original set of orders with you at all times and make more than one copy.
2. Identification for each Family member — Bring your military IDs, driver's licenses, but also Social Security cards, passports and birth, marriage and naturalization certificates.
3. Vehicle documentation — Take your vehicle title or lease information and proof of vehicle inspection, registration and insurance.
4. Financial information — Bring personal checks, any hard copies of recent bank statements, and all credit and debit cards — even the ones from department stores you never use.
5. Housing information — Carry the household inventory list your moving company provided, as well as lease or mortgage paperwork.
6. Legal documents — Bring divorce or annulment paperwork from a previous marriage, wills, custody or adoption paperwork, and any active power of attorney documents.
7. School or employment records — Carry all transcripts, report cards or grade sheets your children may need for school registration. If your child has an individualized education program, it's important to carry this with you. If you are moving with a child with special needs, please check out Military OneSource, and schedule an appointment with the Exceptional Family Member Program Coordinator at Army Community Service.
8. Medical and physician information — Previous medical and dental records and vaccination records will likely be needed for school registration and for some employment.

As soon as you receive your orders, go to the Plan My Move website where you can print out a to-do checklist, important phone numbers checklist, a travel checklist and an arrival checklist. These lists will help keep you organized throughout the transition process.

Call IHG Army Hotels – Fort McCoy as soon as you know your travel plans. The hotel has different room types to accommodate all your needs. Certificates of non-availability are no longer required for anyone traveling to Fort McCoy, as no government lodging is available on post. The IHG Army Hotels phone number is 502-898-2107.