Check-in Procedures

Contact your base Fleet Family Support Center for a warm hand over to your gaining command if you have not be assigned a sponsor. Once you have been provided with a sponsor, let them sponsor know your arrival date. Keep in contact with your assigned sponsor. Contact our sponsor and admin section for reporting procedures. Assigned sponsors or command point of contact will provide all the required and recommended information for the current check-in processes. All overseas screening forms for dependents must be approved by Naval Hospital Rota.

After reporting aboard Naval Station Rota, personnel will report to Naval Station Admin, Naval Hospital and Base Security to ensure all proper documentation and IDs are assigned. Keep in mind, it is very important that newly reporting personnel complete their check-in process with their Command Pay and Personnel Administrator within the allotted time to ensure that overseas entitlements and pay allowances are started. Bring your original orders, overseas screening form for each dependent if applicable, tickets and receipts for reimbursement during the check-in process. Additionally, if you have PERS-451 approval for advance or delay travel of dependents, please bring that documentation as well.

Command Sponsorship

Concurrent travel is defined as travel taken by the service member and command-sponsored dependents traveling together. Before transferring, overseas screening should be completed for all command-sponsored family members to determine suitability. Service members with dependents who arrive to the overseas location without their dependents must either designate a place for the dependents to continue Housing Allowances (CONUS) or if dependents are traveling at a later time, service members will need authorization from COMNAVPERSCOM (PERS-451) for a "Delay of Dependents" travel for housing allowance purposes. E-3 and below personnel will not be assigned an accompanied overseas duty. On a non-command sponsored tour, service members will not be eligible for entitlements. Single E-3 and below who acquire family members in route and bring them without dependent entry approval or command sponsorship will return them at personal expense and serve the complete area tour unaccompanied.

Temporary Lodging Allowance (TLA)

Personnel with accompanying command-sponsored family members may be eligible for 30 days of incoming TLA.

Temporary Lodging Reservations

Families are required to stay at the Navy Lodge. If space is not available, a Certificate of Non-Availability (CNA) must be obtained from the Navy Lodge before making arrangements for accommodations in a community TLA facility. A list of approved community TLA facilities, along with the agreed upon TLA rate, is available at the Housing Service Center. Unaccompanied personnel ranks E-5 and above, are required to stay at the Navy Gateway Inns and Suites. If space is not available, your second choice will be the Navy Lodge. The Navy Lodge will provide a CNA to stay in a hotel on the economy if they have no rooms available. TLA is paid in 10-day increments. Members are required to pay TLA up front and provide zero-balanced receipts to the Housing Office. Once Housing prepares the documentation, sponsors will submit to Command Pay Personnel Assistant (CPPA) who will then submit to PSD for processing. Timely submission of proper documentation is essential to timely reimbursement. The Rota Housing Service Center (HSC) offers a wide variety of housing services. All personnel in receipt of PCS orders are encouraged to view the website or you can contact the HSC via email at: rotahousing@eu.navy.mil.

What to Do If You Get Married in Route

If you get married before your permanent change of station, you must inform your commander immediately in order to get an order modification and follow the procedures exactly as you are given them. The military will not pay for travel and housing of your spouse if you do not follow proper procedures.