Check-in Procedures

Once you have been provided with a sponsor, let them sponsor know your arrival date. Contact our sponsor and admin section for reporting procedures. Assigned sponsors or command point of contact will provide all the required and recommended information for the current check-in processes. All overseas screening forms for dependents must be approved by Naval Hospital Rota.

After reporting aboard Naval Station Rota, personnel will report to Naval Station Admin, Naval Hospital and Base Security to ensure all proper documentation and IDs are assigned. Keep in mind, it is very important that newly reporting personnel complete their check-in process with their Command Pay and Personnel Administrator within the allotted time to ensure that overseas entitlements and pay allowances are started. Bring your original orders, overseas screening form for each dependent if applicable, tickets and receipts for reimbursement during the check-in process.

Command Sponsorship

Concurrent travel is defined as travel taken by the service member and command-sponsored dependents traveling together. Before transferring, overseas screening should be completed for all command-sponsored family members to determine suitability. Service members with dependents who arrive to the overseas location without their dependents must either designate a place for the dependents to continue Housing Allowances (CONUS) or if dependents are traveling at a later time, service members will need authorization from COMNAVPERSCOM (PERS-451) for a "Delay of Dependents" travel for housing allowance purposes.

Temporary Lodging Allowance

Personnel with accompanying command-sponsored family members may be eligible for 30 days of incoming TLA.

Temporary Lodging Reservations

Families are required to stay at the Navy Lodge or Navy Inn. If space is not available, a Certificate of Non-Availability must be obtained  before making arrangements for accommodations in a off base hotel. TLA is paid in 10-day increments. Members are required to pay TLA up front and provide zero-balanced receipts to the Housing Office. Once Housing prepares the documentation, sponsors will submit to Command Pay Personnel Assistant who will then submit to PSD for processing. Timely submission of proper documentation is essential to timely reimbursement. The Rota Housing Service Center offers a wide variety of housing services.

What to Do If You Get Married in Route

If you get married before your permanent change of station, you must inform your commander immediately in order to get an order modification and follow the procedures exactly as you are given them. The military will not pay for travel and housing of your spouse if you do not follow proper procedures.