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United States Army
Central Processing Facility (CPF)
Building 2913, 1st floor
When you arrive at your new installation, you’ll need to follow installation-specific procedures. Each installation and service handles in-processing differently. Here, you can find installation-specific guidelines and a list of documents to bring with you when checking- in. Reach out to the contacts provided if you have specific questions.
REPORTING: All personnel, regardless of service, are required to report to their Commandant's Joint Reception Center, unit administrator or Reserve Affairs Office. (The office title is dependent upon the command.) Expect to:
There are three mandatory agencies you must in-process. Each agency provides a different in-processing service:
ATTENTION! In-Processing procedures has changed for Housing, Transportation and Finance. For further detailed information, please visit following links:
In-processing service members can obtain free hourly child care through the Child Development Center (registration fee is responsibility of the service member) on a space available basis. Sponsors can make reservations at the Child Development Center up to four weeks prior to your arrival by providing the name, age and the date child care is needed. Children must be registered upon arrival before childcare can be provided regardless if reservations were made in advance. Your sponsor can also provide you with the registration materials and required documents prior to your arrival. Sponsors may also submit, on your behalf, faxed copies of your child's shot records in order to help pre-enroll, but parents still need to have original copies upon initial enrollment. If advance reservations are not made, reservations can be made upon arrival, however availability may be limited.
All personnel assigned to Panzer Kaserne, Kelly Barracks, Patch Barracks, Robinson Barracks, Stuttgart Army Airfield or the International Special Training Center, Pfullendorf should fly directly into Stuttgart International Airport. Personnel arriving to Stuttgart should be picked up by their officially assigned unit/agency sponsor. If a Soldier does get routed to Ramstein Air Base, they will automatically be put up overnight and arrive by shuttle service to Stuttgart Central Processing Facility around noon on the next day.
All incoming personnel; Service Members, Department of Defense Civilians, Department of Defense Educational Activity employees, contractors and service members (including Reserve Forces) will report for initial in-processing to the Central Processing Facility on Panzer Kaserne, Building 2913 no later than 0830 on their second duty day in Stuttgart (DSN: 314-596-2599; 011-49-9641-70-596-2599). Service members must report in duty uniform. It is expected that the sponsor will escort the service member to the Central Processing Facility.
Due to COVID-19, most in-processing is currently being completed virtually. To learn more about the virtual requirements, contact Central Processing Facility; DSN: 314-596-2599, CIV: 011-49-9641-70-596-2599.
If you get married before you Permanent Change of Station, you must inform your commander and follow the procedures exactly as you are given for command sponsorship. The military will not pay for travel and housing of your spouse if you do not follow proper procedures.
New Germany Entry Requirements:
Note: Often Reserve Forces come from multiple agencies, on short notice orders, and you may need to take the initiative to coordinate your own support to ensure you are prepared for your new assignment. Sponsorship duties will vary based on the length of your assignment and personal needs.
Visit the U.S. Army Stuttgart Garrison website for additional information on the local area and available services.
Due to COVID-19 restrictions, many processes are currently being completed virtually. To learn more about specific processes, contact Central Processing Facility; DSN: 314-596-2599, CIV: 09641-70-596-2599.
The Central Processing Facility is designed to be a one-stop in-processing center. Within two business days of arrival to Stuttgart, newcomers must begin their in-processing period by attending an initial Community Briefing at the in-processing center on Monday, Wednesday, or Friday beginning at 0900. Service members must be in uniform. This briefing covers their two week schedule, in-processing checklist, ID cards, VAT forms for off-post lodging, options available for Drivers Training and Testing, and other basic information.
The Transportation Office briefs provide updates on the arrival dates of household goods and/or baggage shipments.
The Housing Office Briefing is required to obtain quarters both on and off post for military personnel and civilians, with the exception of those civilian personnel not drawing Living Quarters Allowance. Contractors are not authorized to use housing services. This entire Community Briefing MUST be attended before housing will see you for an individual appointment!
Army personnel will remain at the in-processing center to settle any travel and Permanent Change of Station vouchers with finance. Air Force, Navy and Marine Corps personnel will settle travel vouchers, update personnel records and receive basic issue at the DET 1 786th FSS, U.S. Marine Corps Forces, Europe and Africa and Navy Personnel Support Activity Detachment (see below for location and required documents).
It is recommended to have 100 Euros to cover any immediate needs that might arise. Example: food, phone calls, taxis. You can exchange Dollars into Euro in the Stuttgart airport however it is usually at a higher exchange rate. You can also use your U.S. Bank ATM card in ATM machines throughout Europe. Be sure to check with your bank to see if you will be charged a foreign currency fee.
Air Force Reserve Key Out-processing Reminders
If not assigned to the Command, obtain an AF Form 77 through the directorate for submission to home unit.
Obtain paid receipts for lodging, rental car, taxis, etc. prior to your departure. Submit your travel claim to Dobbins travel or home unit within 5 working days upon your return to your home of address.
If orders are greater than 90 days, request a DD-214 through vPC-GR or home unit.
Orders greater than 30 days accrue leave. Orders will not be extended to allow Reserve personnel the opportunity to take accrued leave. Ensure you have used your leave prior to coming off active duty or you will have option to sell back at the amount of your base pay only.
Army Reserve Key Out-Processing Reminders
Obtain a signed Non-Commissioned Officer Evaluation Report/Officer Evaluation Report (if applicable) from your command BEFORE you leave. The J1 can assist you with submitting your evaluation.
If you are on station for more than 90 days, you will need to schedule an appointment with the Transition Center on Panzer Kaserne, Building 2915, to get your DD214 completed 30 business days prior to your departure date. Make sure that you keep all paid receipts for lodging, rental car, taxis, etc., to submit with your travel claim within three days upon your return to your home of address.
If you are performing Annual Training or Inactive Duty Training for less than 29 days, the J1 or Reserve Affairs office will process your 1380s. Travel vouchers will be submitted to Defense Finance and Accounting Services by the individual following successful completion of duty.
If you are on Active Duty for Training orders, your pay should automatically be generated with DFAS by Human Resources Command.
If you are on Observation Post for Active Duty for Operational Support, Contingency Operation for ADOS, ADOS-Reserve Component, or ADMIN-ADOS, reporting for more than 30 days, you will be paid on the normal bi-monthly DFAS pay cycle. It is highly recommended that you process your initial pay through the local finance office to ensure you are receiving the correct entitlements. You also need to file a travel voucher and can do this either on a monthly basis or one time at the completion of your tour.
Any request to amend orders while on assignment must be forwarded to the J-1 or Reserve Affairs office, through your chain of command, via a memorandum, providing the justification and requested change. Orders greater than 30 days accrue leave.
Orders will not be extended to allow Reserve personnel the opportunity to take accrued leave. Ensure you have used your leave prior to coming off active duty or you will have option to sell back at the amount of your base pay only.
The designated uniform of the day is determined by the command.
Navy Reserve Key Out-processing Reminders
Your pay will post within 7-10 business days after your departure. Check https://www.mypay.gov for additional information.
Obtain a signed Evaluation/Fitness Report (Naval Office Base for under 90 days) from your directorate/division. Submit to your Naval Operation Support Center who will forward to Bureau of Naval Personnel.
The CSD will generate your DD-214 for duty over 90 days after you have contacted the J1.Obtain paid receipts for lodging, rental car, taxis, etc. prior to your departure from HQ. Submit your travel claim to your NOSC within 3 working days following your release from active duty.
Turn in your rental car and provide a Value Added Tax Form to offset the cost of the taxes. You can claim the cost of the VAT Form ($4.00) on your travel claim.
Specific Service Component Information Following Check-in for In-and Out-processing Procedures
*All Service Members will in- and out-process their Commandant office, unit Administrator or Reserve Affairs Office and the Installation Central Processing Facility.
All Reservists activated for 180 or more days will need to complete the initial CPF two week In-processing and also Out-process the community. See CPF a month before coming off orders. Also all reservists activated for more than 90 days need to visit (SFL) Transition Assistance Program and the Transition Center 30 days prior to separating.
Newcomers Orientation Program
Most commands offer a Newcomers Orientation Program to provide personnel an understanding of the command structure, points of contact and an overview of internal processes. Information on your command program will be provided during check-in procedures.
Panzer Kaserne has the only limited service hour military dining facility in the area. However, each kaserne/barracks has a shopette and commissary with its own hours of service.
If you have not procured lodging prior to your arrival, all USEUCOM E-7's and above must check-in at the Panzer Hotel and USAFRICOM to Kelly Hotel. E-6's and below must report to the Unaccompanied Personnel Housing Office at Panzer Kaserne Housing Office as part of your Installation In-processing Checklist. If there is no availability, obtain a Certificate of Non-Availability Number (C.N.A.). Per the Joint Federal Travel Regulation: A C.N.A. must be obtained before booking an off post hotel reservation through SATO. A SATO ISSUED C.N.A. IS NOT APPLICABLE AND HOTEL COSTS WILL NOT BE REIMBURSED.
Reserve Personnel In and Out-processing Procedures
Reserve Forces are an integral part of the Stuttgart community and provide an invaluable service to their respective command and service component. Understanding your benefits, entitlements, expectations, agency points of contact and required training will help your tour of duty be a success and minimize challenges. Normally in- and out-processing takes between two and three weeks depending on the installation and command schedule. You must complete all required checklist items specific to your command and service component regardless if you are already working in your directorate. In order to ensure successful integration to the command and community, Reserve Forces are required to follow the outlined guidance on "Pre-arrival, Check-in, In-processing, Newcomers Orientation and Specific Service Component procedures listed below. Please read it carefully and in its entirety.
Note: A majority of Reserve Forces are on unaccompanied orders, and it's recommended that you do not bring your family! However, if you throw caution to the wind, and bring your family at your own expense understand that your benefits and entitlements will change. You are required under the Joint Federal Travel Regulation and the Status of Forces Agreement to report your family to your command. Also consider that installation services may not be available to support your family since they are not command sponsored.
What to Bring to CPF
The Housing Office Briefing is required to obtain quarters both on and off post for military personnel and civilians, with the exception of those civilian personnel not drawing LQA. Contractors are not authorized to use housing services. This entire Community Briefing MUST be attended before housing will see you for an individual appointment!
Army personnel will remain at the in-processing center to settle any travel and PCS vouchers with finance. Air Force, Navy and Marine Corps personnel will settle travel vouchers, update personnel records and receive basic issue at the DET 1 786th FSS, MARFOREUR/AF and Navy PSD (see below for location and required documents).
The following documents are to be brought to the Central Processing Facility for initial in-processing:
Air Force: DET 1 786th FSS, Patch Barracks, Building 2308 DSN 314-430-8442; 011-49-711-680-8442
All other services should see their service specific personnel and finance offices within their first two weeks:
Navy: Personnel Services Detachment, Patch Barracks, Building 2307, Room 415 DSN 314-430-7278; 011-49-711-680-7278
Marines: MARFOREUR G1 Adj., Bldg 2901, Rm 108, DSN 314-431-2700/2391; 011-49-7031-15-2700
In-processing personnel will also be scheduled to attend two full days of In-Processing Training Center Briefings by various agencies that provide services; including ACS, USO, Passports/ SOFA, Medical, Dental, Tricare, Legal, Op-sec, Force Protection/ Anti-Terrorism, Veterinarian, School and Youth Services, etc. Sponsor attendance is mandatory. Spouse attendance is entirely optional. (Duty Uniform)
Sponsors are also required to attend a half day of Germany Specific SHARP/SAPR, ASAP, and Suicide Prevention. Only those coming from another duty station within Germany are exempt. (Duty Uniform)
Sponsors will also be scheduled to attend two days of Resiliency Training with a Joint focus. Spouses may sign up on a space available basis with ACS. (Civilian Clothing)
Sponsors will be scheduled to attend Host Nation Orientation; an overview of German language, culture, and customs in the morning with a bus trip in the afternoon with instruction on how to order in restaurants and operate the public transportation system. (Civilian Clothing) Spouses may sign up on a space available basis with ACS. Spouses should contact ACS to sign up on the waiting list, if they wish to attend this. The Youth SNO program is offered by the Child/Youth Services (CYS) during the summer while school is on summer break and it is designed with age appropriate activities as well as German cultural activities.