Check-in Procedures

REPORTING: All personnel, regardless of service, are required to report to their Commandant's Joint Reception Center, unit administrator or Reserve Affairs Office. (The office title is dependent upon the command.) Expect to: 

• Provide a copy of your orders and any amendments upon arrival.
• See your specific service component, listed below for additional in-processing requirements.
• Receive the command In-processing Checklist
• Receive directions to the Installation Central Processing Facility on Panzer Kaserne for the required installation in-processing that will vary on the length of your orders. It is mandatory for all personnel regardless of branch or status to check-in at the Central Processing Facility regardless of the length of orders. Your installation checklist will be tailored to you.
• Receive your Newcomers' Orientation Program schedule and handout on how to access required training online.
• Receive instructions for receiving Ration Card.

There are three mandatory agencies you must in-process. Each agency provides a different in-processing service:

• Commandant's Office Joint Reception Center, Unit Administrator or Reserve Affairs Office provides personnel administration, training and logistical support. It is responsible for officially processing your arrival, and will provide you with command in-processing checklist, ration card for alcohol, tobacco and coffee, authorize issuance of a security badge and the Status of Forces Agreement request, if necessary.
• USAG Stuttgart Central Processing Facility provides installation level in-processing which includes Installation Access Control, Housing, Army finance, legal, medical, dental, emergency procedures, shuttle service and other critical information applicable to your tour.
• Directorate or Special Staff Offices provides information specific to your work area and your immediate chain of command to include office calls, requesting a computer account, internal emergency contact information, training opportunities and standard operating procedures.

ATTENTION! In-Processing procedures has changed for Housing, Transportation and Finance. For further detailed information, please visit following links:

• Finance - https://www.21tsc.army.mil/266MSC/
• Transportation - https://www.ustranscom.mil/dtr/part-iv/dtr part iv app k 1.pdf (9. Overseas Weight limitations)
• Housing - https://home.army.mil/stuttgart/index.php/my-garrison/all-services/ASO (new Housing policy)

IMPORTANT!! For more information about the EFMP medical coverage, please contact the Health Clinic:

• usarmy.stuttgart.medcom-dcs-dental.list.hbg-stuttgart-web@mail.mil

All personnel assigned to Panzer Kaserne, Kelly Barracks, Patch Barracks, Robinson Barracks, or the Stuttgart Army Airfield should fly directly into Stuttgart International Airport when possible. Individuals traveling with pets may not be able to fly to Stuttgart, and may end air travel at Frankfurt or Munich. Personnel arriving to Stuttgart should be picked up by their officially assigned unit/agency sponsor. 

All incoming personnel: Service Members, Department of Defense Civilians, Department of Defense Educational Activity employees, and service members (including Reserve Forces) will report for initial in-processing to the Central Processing Facility on Panzer Kaserne, Building 2913 in accordance with their orders. Service members must report in duty uniform. To learn more about the virtual requirements, contact Central Processing Facility; DSN: 314-596-2599, CIV: 011-49-9641-70-596-2599.

If you get married before you Permanent Change of Station, you must inform your commander and follow the procedures exactly as you are given for command sponsorship. The military will not pay for travel and housing of your spouse if you do not follow proper procedures.

All personnel are highly encouraged to request an official sponsor before arriving to Stuttgart. If you have not been contacted by a sponsor, please reach out to your gaining command. 

Note: Often Reserve Forces come from multiple agencies, on short notice orders, and you may need to take the initiative to coordinate your own support to ensure you are prepared for your new assignment. Sponsorship duties will vary based on the length of your assignment and personal needs.

Visit the U.S. Army Stuttgart Garrison website for additional information on the local area and available services or download the USAG Stuttgart app

To learn more about in-processing procedures, contact Central Processing Facility; DSN: 314-596-2599, CIV: 09641-70-596-2599. 

The Central Processing Facility is designed to be a one-stop in-processing center. Within a few business days of arrival to Stuttgart, newcomers must begin their in-processing period by attending an initial full day in-processing briefing at the in-processing center on Tuesday OR Thursday. Service members must be in uniform. This briefing covers in-processing checklists, ID cards, VAT forms for off-post lodging, options available for Drivers Training and Testing, MWR facilities, CYS and School Liaison information, ACS programs, and other essential information for newcomers. The Housing Office Briefing is required for military members and Civilian personnel to obtain quarters both on and off post. This entire Community Briefing MUST be attended before housing will see you for an individual appointment!

Army personnel will remain at the in-processing center to settle any travel and Permanent Change of Station vouchers with finance. Air Force, Navy and Marine Corps personnel will settle travel vouchers, update personnel records and receive basic issue at the DET 1 786th FSS, U.S. Marine Corps Forces, Europe and Africa and Navy Personnel Support Activity Detachment (see below for location and required documents).

What to Bring to CPF

The following documents are to be brought to the Central Processing Facility for initial in-processing:

Army:

• Two copies of PCS orders and all amendments.

Air Force: DET 1 786th FSS, Patch Barracks, Building 2308 DSN 314-430-8442; 011-49-711-680-8442

All other services should see their service specific personnel and finance offices within their first two weeks:

• Bring a copy of orders, all records, packets and paperwork from last duty station.

Navy: Personnel Services Detachment, Patch Barracks, Building 2307, Room 415 DSN 314-430-7278; 011-49-711-680-7278

• Check in within three working days of arrival. Bring orders and all receipts for travel.

Marines: MARFOREUR G1 Adj., Bldg 2901, Rm 108, DSN 314-431-2700/2391; 011-49-7031-15-2700

• Bring a copy of orders, all records, packets and paperwork from last duty station.

ARMY RESERVE

If you are performing Annual Training or Inactive Duty Training for less than 29 days, the J1 or Reserve Affairs office will process your 1380s. Travel vouchers will be submitted to Defense Finance and Accounting Services by the individual following successful completion of duty.

If you are on Active Duty for Training orders, your pay should automatically be generated with DFAS by Human Resources Command.

If you are on Observation Post for Active Duty for Operational Support, Contingency Operation for ADOS, ADOS-Reserve Component, or ADMIN-ADOS, reporting for more than 30 days, you will be paid on the normal bi-monthly DFAS pay cycle. It is highly recommended that you process your initial pay through the local finance office to ensure you are receiving the correct entitlements. You also need to file a travel voucher and can do this either on a monthly basis or one time at the completion of your tour.

Any request to amend orders while on assignment must be forwarded to the J-1 or Reserve Affairs office, through your chain of command, via a memorandum, providing the justification and requested change. Orders greater than 30 days accrue leave.

Orders will not be extended to allow Reserve personnel the opportunity to take accrued leave. Ensure you have used your leave prior to coming off active duty or you will have option to sell back at the amount of your base pay only.

The designated uniform of the day is determined by the command.

Navy Reserve Key Out-processing Reminders

Your pay will post within 7-10 business days after your departure. Check https://www.mypay.gov for additional information.

Obtain a signed Evaluation/Fitness Report (Naval Office Base for under 90 days) from your directorate/division. Submit to your Naval Operation Support Center who will forward to  Bureau of Naval Personnel.

The CSD will generate your DD-214 for duty over 90 days after you have contacted the J1.Obtain paid receipts for lodging, rental car, taxis, etc. prior to your departure from HQ. Submit your travel claim to your NOSC within 3 working days following your release from active duty.

Turn in your rental car and provide a Value Added Tax Form to offset the cost of the taxes. You can claim the cost of the VAT Form ($4.00) on your travel claim.

Orders greater than 30 days accrue leave. Orders will not be extended to allow Reserve personnel the opportunity to take accrued leave. Ensure you have used your leave prior to coming off active duty or you will have option to sell back at the amount of your base pay only.

NAVY RESERVE

The designated uniform of the day is determined by the command.

Specific Service Component Information Following Check-in for In-and Out-processing Procedures

*All Service Members will in- and out-process their Commandant office, unit Administrator or Reserve Affairs Office and the Installation Central Processing Facility.

All Reservists activated for 180 or more days will need to complete the initial CPF two week In-processing and also Out-process the community. See CPF a month before coming off orders. Also all reservists activated for more than 90 days need to visit Transition Assistance Program and the Transition Center 30 days prior to separating.

Newcomers Orientation Program

Most commands offer a Newcomers Orientation Program to provide personnel an understanding of the command structure, points of contact and an overview of internal processes. Information on your command program will be provided during check-in procedures.

Reserve Personnel In and Out-processing Procedures

Reserve Forces are an integral part of the Stuttgart community and provide an invaluable service to their respective command and service component. Understanding your benefits, entitlements, expectations, agency points of contact and required training will help your tour of duty be a success and minimize challenges. Normally in- and out-processing takes between two and three weeks depending on the installation and command schedule. You must complete all required checklist items specific to your command and service component regardless if you are already working in your directorate. In order to ensure successful integration to the command and community, Reserve Forces are required to follow the outlined guidance on "Pre-arrival, Check-in, In-processing, Newcomers Orientation and Specific Service Component procedures listed below. Please read it carefully and in its entirety.

Note: A majority of Reserve Forces are on unaccompanied orders, and it's recommended that you do not bring your family! However, if you throw caution to the wind, and bring your family at your own expense understand that your benefits and entitlements will change.  You are required under the Joint Federal Travel Regulation and the Status of Forces Agreement to report your family to your command. Also consider that installation services may not be available to support your family since they are not command sponsored.

Air Force Reserve Key Out-processing Reminders

If not assigned to the Command, obtain an AF Form 77 through the directorate for submission to home unit.

Obtain paid receipts for lodging, rental car, taxis, etc. prior to your departure. Submit your travel claim to Dobbins travel or home unit within 5 working days upon your return to your home of address.

If orders are greater than 90 days, request a DD-214 through vPC-GR or home unit.

Orders greater than 30 days accrue leave. Orders will not be extended to allow Reserve personnel the opportunity to take accrued leave. Ensure you have used your leave prior to coming off active duty or you will have option to sell back at the amount of your base pay only.

Army Reserve Key Out-Processing Reminders

Obtain a signed  Non-Commissioned Officer Evaluation Report/Officer Evaluation Report (if applicable) from your command BEFORE you leave. The J1 can assist you with submitting your evaluation.

If you are on station for more than 90 days, you will need to schedule an appointment with the Transition Center on Panzer Kaserne, Building 2915, to get your DD214 completed 30 business days prior to your departure date. Make sure that you keep all paid receipts for lodging, rental car, taxis, etc., to submit with your travel claim within three days upon your return to your home of address.