Check-in Procedures

All Soldiers with orders to Fort Riley and have questions pertaining to the Exception to Policy Memo (ETP Memo), should contact their personal unit sponsor or gaining unit Staff Duty. The Fort Riley Facebook page, the Moving to Fort Riley FB page, and the Fort Riley APP are very good resources to get the latest information about your PCS to Fort Riley. You can call 785-239-5739 / 9435 or 785-239-8332 to speak to someone in person for assistance. If you are an Advanced Individual Training (AIT) Soldier and have not spoken to your gaining Fort Riley sponsor by phone call, text message, or email, call 785-340-2873 or 785-239-5739 and we will ensure you get in touch with your sponsor immediately.

Army spouses and family members in support of the Fort Riley Big Red One Family we want to get you in touch with the unit your Soldier will be assigned Soldier and Family Readiness Group (SFRG) coordinator as soon as possible. We can connect you with the SFRG up to a year prior to arrival at Fort Riley.  For spouses to receive a Fort Riley Welcome Letter and get in touch with the unit SFRG please send us a message on Facebook the ACS page “Moving to Fort Riley” the team will respond with 24 hours. 

All in-processing Soldiers must sign into the installation through the 1^st Replacement Staff Duty desk located in Building 210 on Custer Avenue (Main Post). If a Soldier has a pre-approved permissive temporary duty for house hunting, the Soldier will visit the housing office (Building 210, a day prior or start day of PTDY), stamp, and complete PTDY prior to signing into the installation. PTDY will NOT be backdated and could be counted as ordinary leave. When signing in, the Soldier needs a copy of their DA31 signed out by losing unit, three copies of orders, and medical and dental records. The in-processing Staff Duty desk is manned 24/7. Soldiers needing PTDY for house hunting may be approved during in-processing at 1st Replacement Company or once you arrive at the permanent unit of assignment. Ten days of PTDY are allowed, however, once housing is signed for by the Soldier, the Soldier must report back to 1st Replacement to complete in-processing.  After inprocessing is complete, Soldiers are not allowed to stay in the barracks and receive Basic Allowance for Housing at the same time. Any questions pertaining to housing on post or off post or barracks you can call 785-239-3726 / 3525 or 785-239-5739 / 9435 or 785-239-8332 / 2119. 

- If arriving via air and landing in Manhattan, Wichita or Kansas City airports and needing transportation, please call the 1st Replacement Staff Duty desk at 785-239-2119. 1st Replacement Staff Duty is authorized to pick up and transport Soldiers during a PCS move. Other means of transportation such as taxi, bus, or Uber are authorized modes of transportation you must have receipts to be reimbursed.    

- In-processing Fort Riley will take five to eight working days to complete. Sergeant First Class and above will in-process on their own timeline through 1st Replacement. Staff Sergeant and below will be placed in platoons at 1st Replacement for in-processing. All Soldiers regardless of rank are required to attend the weekly 1ID Victory Welcome held each Wednesday. All spouses and family members are welcome and highly encouraged to attend from 1 p.m. to 4 p.m. with your Soldier.  Any question call 785-239-5739/9435.  There is a weekly PCS Social 5:00 - 7:00pm at the Candlewood Suites hotel on Fort Riley for all spouses and family member to meet other Fort Riley spouses, find out about classes, programs and events occurring within the community, get information about employment and furthering education.

Single Soldiers or geographical bachelors will be housed in 1st Replacement Barracks until they ship to their gaining unit. Soldiers will need full physical training uniform and Army combat uniform (ACU or operational camouflage pattern ACUs) being the duty uniform.  If your baggage is lost contact 1^st Replacement Detachment immediately for further instructions at 785-239-2119, 785-239-8302, or 785-239-8332, DSN 312-856-2119/ 8302.

- For additional information, request an extension on the PCS leave form (must not exceed orders report date), or for assistance, contact 1st Replacement Company at 785-239-2119/8302/ or 8332, DSN 312-856-2119/ 8302.

Documents to be hand carried:

• DA FM 31 -- PCS leave form signed by losing unit
• Copies of PCS orders

Birth certificates, marriage license, divorce decrees and legal adoption documents if applicable

If married en-route to Fort Riley, a Soldier needs the original marriage certificate and a copy of the spouse's driver's / identification card. The Spouse and family members will be enrolled in DEERS immediately upon arrival or the first day of in-processing.

It is highly advised for all families to make hotel reservations at the Candlewood Suites Hotel on Fort Riley prior to arriving. If you do not use the reservation it will be canceled but if for whatever reason your housing is not ready upon arrival or you were delayed during your travel to Fort Riley you will have a room prepared.  The Candlewood Suites Hotel is the only hotel on Fort Riley they can be reached on their website or by calling 785-560-3080. It is advised to make the reservations as far in advance as possible. The hotel is pet friendly, and the rates are adjusted for extended stay families or personnel.